Before any research involving participants, such as questionnaires, interviews, experiments or observations, or personal data commences, approval of the Ethics Committee must be obtained.
A growing number of academic journals as well as Dutch and European funding bodies now require the formal approval of an Ethics Committee before an article can be published or a subsidy granted.
Applying for an Ethics review
Anybody with an UvAnetID can apply for approval.
However in case of Bachelor and Master student research only staff members can submit a project. But Bachelor and Master students may assist their supervisor with preparing the application as a collaborator. The responsible supervisor, not the student, should supervise and submit the Ethics/GDPR review application.
To better assist the researchers the UvA has developed a new portal that combines the Ethics Review, the Data Protection Review and the Data Management Plan. All these procedures can now be seen to in one place. As of January 1st 2023 the Faculty of Humanities will switch to the new Research Management Services (RMS) Portal.
Until December 31st 2022: apply for approval of the Ethics Committee via the Ethics and Data Management Review (EDMR) Portal at https://rr.uva.nl. Applications started before 1st of January 2023 will be finalized (continuing into 2023) through the Ethics Data Management Review Portal.
As of January 1st 2023: apply for approval of the Ethics Committee via the Research Management Services (RMS) Portal at https://rms.uva.nl.
In both cases Select FGW – Faculty of Humanities and login with your UvAnetID. Create a new project and fill out the checklists and submit this alongside the Information brochure and Informed consent form. Please note that both forms have to be adjusted to your project’s needs. Make sure that the information brochure and the consent form are consistent in their content.
Download standard forms for the Information brochure and Informed consent form here:
Download guidelines / procedures here:
The guidelines will be kept up to date and may change as the situation changes. Be sure to check for the latest version!
Standard projects will be assigned to one member of the Ethics Committee and are evaluated throughout the year as they come in. A project is considered standard if:
- Participants are 16 years or older;
- Participants are legally competent;
- Participants do not belong to a vulnerable group;
- There is no risk of chance findings;
- There is no deception;
- There is no possibility of discomfort;
- There is no possibility of harmful or disadvantageous effects;
- Standard methods (for your field of research) are used;
- There are no special personal data processed. (Special personal data are: religion or belief, race / ethnic background, political preference, health, sexual orientation, biometric data, genetic data, trade union membership, criminal history)
Non-standard projects are discussed in one of the plenary meetings of the Ethics Committee and need to be submitted according to the deadlines below.
The Ethics Committee will convene on:
- 4 November 2022 (deadline for non-standard projects 27 October 2022)
- 9 December 2022 (deadline for non-standard projects 1 December 2022)
- 27 January 2023 (deadline for non-standard projects 19 January 2023)
- 10 March 2023 (deadline for non-standard projects 2 March 2023)
- 26 April 2023 (deadline for non-standard projects 18 April 2023)
- 9 June 2023 (deadline for non-standard projects 1 June 2023)
The Ethics Committee consists of a chairperson, a professor of Ethics from the Philosophy Department and various members with specific areas of expertise covering all involved disciplines. The committee secretary is provided by the Faculty Office’s Research Department.
Ethics Committee secretary - firstname.lastname@example.org | T: 020 525 3054 | Binnengasthuisstraat 9 | 1012 ZA Amsterdam | kamer 2.03