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PhD progress interviews

Throughout the PhD track, interviews are scheduled at regular intervals to discuss the candidate's progress.

  • Intake interview

    Within the first weeks of the appointment of a PhD candidate, an intake interview takes place with the ACLC representative (replacing the ACLC director), the supervisor(s) and the ACLC coordinator. The ACLC office makes the appointment for the intake interview.

    One week before the intake interview takes place, the PhD candidate should submit a draft of the Training and Supervision Plan (see template below) to (1) the ACLC representative, (2) the supervisor(s), and (3) the ACLC office. 

    The first draft of the Training and Supervision Plan is discussed during the meeting.

    After the intake interview, the PhD candidate completes the Training and Supervision Plan, collects the required signatures*, and sends it to aclc-fgw@uva.nl.

    *the ACLC office gets the signature of the Director of the Graduate School, and returns the completed final version to the PhD candidate.

  • Pilot interview

    After the first nine months, the pilot interview takes place with the ACLC representative, the supervisor(s), the external reader and the ACLC coordinator. The ACLC office makes the appointment for the pilot interview about two months in advance.

    Three weeks before the pilot interview takes place, the PhD candidate should submit the pilot study, a table of contents for the dissertation, and the progress report (see template below) to (1) the supervisors, (2) the external reader, (3) the ACLC representative, and (4) the ACLC office.

    The total duration of the pilot meeting is roughtly 1,5 hours. The main aim of the meeting is to discuss the pilot study. This is done on the basis of the external reader's written comments. 

    The set-up of the meeting is roughly as follows:

    • 5 mins: introduction by the ACLC representative
    • 5 mins: summary by the PhD about the pilot study
    • 10 mins: feedback by the external reader
    • 10 mins: discussion with the external reader
    • External reader leaves the meeting after approx. 30 mins
    • 20 mins: reflection on feedback given by the external reader; feedback and discussion with the ACLC representative; after this discussion, the PhD candidate is told whether or not the pilot is considered of satisfactory quality.
    • 10 mins: review of table of contents and progress report.
    • At the end of the evaluation meeting, the PhD candidate and ACLC representative speak in private about the PhD candidate's overall progress.

    After the pilot interview, the supervisor fills in his or her part of the progress report and sends it to (1) all parties that were present at the interview (apart from the external reader) and (2) the ACLC office.

  • Progress interview

    After the intake and assessment interviews, annual progress interviews take place with the ACLC representative and the supervisor(s) until the PhD dissertation has been completed. The PhD candidates schedule these appointments themselves, but are reminded to do so by the ACLC office. 

    One week before the progress interview takes place, the PhD candidate should submit the progress report (see template below) to (1) the ACLC representative, (2) the supervisor(s), and (3) the ACLC office.

    The total duration of the progress meeting is roughtly 1 hour. The progress report is discussed and the supervisor makes notes of any agreements.

    At the end of the evaluation meeting,  the PhD candidate and ACLC representative (replacing the director) speak in private about the PhD candidate's overall progress and well-being.

    After the progress interview, the supervisor fills in his or her part of the progress report and sends it to (1) all parties that were present at the interview and (2) the ACLC office.